The Real Story Behind SyncFlies
How a Slack DM about a $120/year tool turned into a practice launch for WORKWAY.
It Started with a Slack Message
Danny · Slack DM · Jul 3rd, 2024
"putting on your radar - we're going to need to move off fireflies"
We had 900+ meeting transcripts in Fireflies and needed them in Notion databases to unlock Notion AI's analysis capabilities. Fireflies does a fantastic job syncing to Notion pages, but Notion's real power—especially with the recent introduction of Notion AI—comes from databases.
For 900+ transcripts, we needed an automated way to get them into a Notion database where they'd be most valuable.
So We Built It
Three months after that Slack message, we had a working product. Built with Cloudflare Workers, performance-optimized in production, and tested on our own 900+ transcript backlog.
The Tech
- • Cloudflare Workers (no timeout limits)
- • Supabase (RLS + Realtime)
- • Next.js 15 (App Router)
- • Parallel batch processing (4x concurrent)
The Economics
- • Cost per user: ~$3.95/mo
- • We charge: $5.00/mo
- • Margin: $1.05 (covers support)
- • Not maximizing profit—validating demand
Why We're Launching This Publicly
This is a practice launch. We're building WORKWAY—a two-sided marketplace for workflow automations. SyncFlies is our first product launch to learn how to ship, price, support, and scale a SaaS product.
The hypothesis: If we needed this tool, other automation specialists probably do too. If there's demand at $5/mo, we know the market exists for WORKWAY's larger vision.
The 3-Month Journey
Identified the Problem
Danny flagged that we need to move off Fireflies. Started researching export options. Realized there's no bulk export to Notion databases—only manual copy-paste.
Discovered the Scale
Counted our backlog: 900+ transcripts. Manual export would take weeks. Decided to build an automated solution using Fireflies GraphQL API + Notion REST API.
Built & Shipped
Core sync built using Cloudflare Workers. Performance-optimized for large batches. Added notifications, dashboard, auth. Synced all 900+ internal transcripts. Launched publicly.
What Makes This Different
We're Not VC-Backed
No pressure to 10x pricing or hit growth targets. We're profitable at $5/mo and ship features based on what users actually need, not what investors want to see.
Full Cost Transparency
We show you exactly what it costs us to run this ($3.95/user/mo) and what we charge ($5/mo). The $1.05 margin covers support and maintenance while we validate the market.
Built by Systems Experts
Half Dozen builds internal operating systems for the live industry. We used this tool to solve our own problem first. Every feature ships because we needed it—no feature bloat, no enterprise upsells, no sales calls.
Building in Public
Real Slack messages showing how this started. Live usage stats. Full cost transparency. This is a practice launch—we're learning in public and iterating based on real feedback.
Built by Half Dozen
SyncFlies is built by Half Dozen, a systems company that provides products and system consultation/services for businesses in the live industry. We design workflows, develop digital workspaces, and create integrations for events, venues, and artists.
SyncFlies is our first productized tool—built from an internal need, now available publicly. We provide both products and system consultation/services, and SyncFlies validates our product model before launching WORKWAY (our automation marketplace).
If this tool helps other teams avoid the "900 transcripts stuck in Fireflies" problem, we're on the right path.
Have Fireflies Transcripts Stuck in Fireflies?
If you're like us and need your transcripts in Notion databases, this will get them there. Free tier includes 5 syncs/month—no credit card required.